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Job Description

Administrative Support (Full-Time)

 

 

CleanAir Engineering (CleanAir) is a global provider of services and products used to determine the environmental and thermal performance of a multitude of industries.  CleanAir’s Performance Group provides performance testing and consulting for a variety of plant components and systems.  We are seeking a full-time Administrative Support person for our Powell, Tennessee office.

 

This position provides administrative and clerical support to the Business Leader and staff in this office.  This position will work with project engineers and sales personnel to support project administration as well as day-to-day operations.

 

Essential Responsibilities/Duties:

 

  • Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.

  • Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.

  • Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs as necessary. Prepares manual records, files and correspondence as needed.

  • Supports team members by making travel arrangements.  Research and assist with completion of necessary paperwork for domestic and international travel.

  • Reviews, codes, and scans invoices and expense reports for submittal to corporate accounting group.

  • Schedules and organizes complex activities such as meetings, travel, conferences and department activities for the office. 

  • Creates, maintains, and enters information into databases.

  • Opens, sorts and distributes mail.

  • Works independently and within a team on special nonrecurring and ongoing projects and tasks.

  • Types and designs general correspondence which may include memos, charts, tables, graphs, business plans, etc.

  • Performs other duties as requested by the Business Leader.

 

Aptitudes and Abilities:

 

  • Ability to work with minimal supervision in a fast-paced environment and handle multiple projects and details simultaneously. 

  • Ability to work well in a team setting and be timely, task oriented, dependable, and have attention to detail.

  • Must have the ability to proofread documents for correct spelling, grammar and punctuation as well as the ability to use correct spelling, grammar and punctuation in all business correspondence/operations.

  • Ability to communicate and work effectively within the Powell team as well as throughout the organization.

  • Must have the ability to communicate effectively with customers at all levels of their organization.

  • Must have the ability to complete all duties as assigned.

  • Must have the ability to work additional hours, if needed (10-20%).

 

Work Experience:

 

  • Two (2) + years of clerical/administrative experience required.

  • Technical background/report writing a plus.

 

Education:

 

  • High School diploma or equivalent required.

 

Skills:

 

  • Advanced Microsoft Word experience required.

  • Demonstrated Excel, Outlook & Adobe Acrobat experience required.

 

Physical Demands:

 

  • While performing the duties of this job, the employee is frequently required to sit, stand, walk, talk or hear; uses hands to finger, handle, or touch objects or controls.

  • Must have the ability to lift 20 pounds and may have a need to lift up to 25 pounds.

 

 

 

CleanAir is an equal opportunity employer, offering challenging career opportunities, training, competitive compensation, and a drug-free/smoke-free working environment.

 

 

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Sunday, September 15, 2019